The commercial brand Charming Villas in the execution of its commercial activities on the website www.charmingvillas.pt ("Website") processes personal data, meaning any information relating to an identified or identifiable natural person (henceforth “Data subject(s)”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (“Personal Data”).
Use of the Website by any user shall be governed by the Terms and Conditions of use ("Terms and Conditions"), with the user agreeing to them. If the user rejects the Terms and Conditions, he/she must immediately cease using the Website.
Charming Villas determines the purposes and means of processing Personal Data as the Personal Data Controller, ensuring compliance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, and other applicable legislation and data protection and privacy (“Data Protection Legislation”).
In accordance with the Data Protection Legislation, Charming Villas pleads for the processing of Personal Data in accordance with all applicable principles, as follows: i) Principle of Lawfulness, Fairness and Transparency; ii) Principle of Purpose Limitation; iii) Principle of Data Minimisation; iv) Principle of Accuracy; v) Principle of Storage Limitation; and, vi) Principle of Integrity and Confidentiality.
1. Legal Basis and Purposes for the Processing of Personal Data
The Personal Data of Data Subjects will be processed by Charming Villas with the following legal basis:
||What does it consist of?
||The Data Subject may consent to the processing of his/her Personal Data through a free, specific, informed and explicit expression of will by which he/she accepts, by means of a declaration (in writing or orally) or unequivocal positive act (by filling in an option), that his/her Personal Data will be processed.
|Pre-contractual information’s or performance of a contract
||Personal Data may be processed if it is necessary, without limitation, for the performance of a contract for the provision of services and/or supply of products to which you are a party as an Employee, Customer and/or Supplier, or to carry out pre-contractual measures at your request.
|Compliance with a legal obligation
||Personal Data may be processed to ensure and guarantee the fulfilment of legal obligations to which it is subject under the law of a Member State and/or the European Union.
|Defence of vital interests of the Data Owner
||Personal Data may be processed to ensure the protection of your vital interests, in particular where such processing is essential to your life.
||Charming Villas, other Responsible Persons or Third Parties, may treat Personal Data provided that such treatment does not prevail over their interests or fundamental rights and freedoms.
Taking into account the abovementioned, the collection of personal data on the basis of the grounds of lawfulness set forth will be primarily for purposes related to the development of Charming Villas corporate purpose, for the execution of contracts and to comply with legal obligations. Hence, the non-collection of Personal Data will imply the impossibility of processing data for the aforesaid purposes.
2. Processing of Personal Data on the Website
Charming Villas processes Personal Data of Data Subjects as follows:
|Joint Website Management
||Analysis and processing of Web Browsing Data
||Execution of Terms and Conditions
||Up to 3 months after the last visit to the Website
|Account creation and access authentication
||Duration of registration on the Website
||Analysis and booking reservations
||Pre-contractual arrangements or execution of the contractual conditions made available on the Website
||For the period necessary for the fulfilment of contractual conditions made available on the Website and/or legal obligations
|Making contacts and complaints
||Compliance with legal obligations
||For the period necessary for the management of complaints, in accordance with the applicable legal deadlines
|Commercial and Marketing activities
||Until 1 year after last contact
3. Processed Personal Data on the Website
For the purposes mentioned above, Charming Villas processes the following Personal Data:
||Identification Data, Contact Data, Authentication and Access Data and/or Web Browsing Data (such as name, email, user account, demographic data, company function, username, password, creation date, access validity, log in and out, electronic identifier (Mac, IP), connection start date/time, connection end date/time, place of origin of web browsing, URL visited, social network address, history of interaction on social networks or host name)
||Personal Identification Data, Contact Data, Data Concerning Means of Payment and Transactions, Contract Data and/or Data Resulting from Complaints (such as name, email, telephone/telephone number, address, transaction number, description of the transaction, date of the transaction, amount of the transaction, electronic billing, invoice number, contract number, client segments, reservation, hotel unit, complaint number, complaint date, description of the complaint, origin of the complaint or date of response to the complaint)
|Commercial and Marketing activities
4. Processing Methods
The processing of Personal Data will be executed automated and manually by computer tools, which are strictly related to the mentioned purposes and, in any case, guaranteeing the security and confidentiality of Personal Data.
5. Disclosure and Transmission of Personal Data
In compliance with legal obligations, the Personal Data of Data Subjects may be transmitted to third parties, for their own purposes, namely banks and insurance companies, judicial, administrative, supervisory or regulatory authorities, as well as entities that lawfully carry out data collection, fraud prevention and combat actions.
Your Personal Data may also be processed by the management bodies of the social networks or of the functionalities made available on the Website, such as for the purposes of content sharing or account creation, in accordance with the respective privacy policies, which we recommend that you read before browsing the Website.
6. International Transfers
Charming Villas may transfer the Data Subject's Personal Data outside the European Economic Area (“EEA”), to locations that may not guarantee the same level of protection.
However, if applicable, Charming Villas will only transfer Personal Data outside the EEA in accordance with the following measures:
- When the transfer is made to a location or through a method or in circumstances that the European Commission considers will ensure adequate protection of Personal Data;
- Where it has implemented standard contractual data protection clauses approved by the European Commission or a competent supervisory authority; or,
- Where none of the above options apply but the law nevertheless authorises such a transfer, for example if it is necessary for the declaration, exercise or defence of a right in a judicial proceeding.
You may request detailed information on the security measures that Charming Villas has implemented regarding transfers of Personal Data outside the EEA and, where applicable, a copy of the standard data protection contractual clauses in force at Charming Villas through the contacts provided in Section 10.
7. Data Subjects Rights
||What do they consist in?
|Right to information
|Right of access
|Right to rectification
||If the Data Subject's Personal Data is incorrect or incomplete (for example, if your name or address is incorrect), a request may be made to Charming Villas to take reasonable steps to correct it.
|Right to erasure
||This right is also known as the “right to be forgotten” and, in a simple way, allows the Data Subject to request the deletion or elimination of his/her data, provided that there are no valid grounds for Charming Villas to continue using them or their use is unlawful. This is not a generic right to delete, as exceptions are permitted (for example, where such data is necessary for the defence of a right in a legal proceeding).
|Right to restriction of the processing activities
||The Data Subject has the right to “block” or prevent future use of his/her Data while Charming Villas assesses a request for rectification or as an alternative to deletion. Where processing is limited, Charming Villas may still store your Data, but may not use it later. Charming Villas keeps a list of the subjects who have requested the “blocking” of the future use of their data to ensure that this limitation is respected.
|Right to data portability
||The Data Subject has the right to obtain and reuse certain Personal Data for his/her own purposes in various organisations. This right applies only to the Personal Data provided to Charming Villas and which Charming Villas handles with the consent and those processed by automated means.
|Right to object
||The Data Subject has the right to object to certain types of processing, on grounds relating to his/her particular situation, at any time, for the legitimate interest of Charming Villas or of third parties. Charming Villas may continue to process such Data if it can provide evidence of “overriding legitimate reasons for processing that override its interests, rights and freedoms” or if such Data is necessary for the establishment, exercise or defence of a right in a legal proceeding.
|Right to lodge a complaint
||The Data Subject has the right to lodge a complaint with the competent supervisory authority, the Comissão Nacional de Proteção de Dados - CNPD (National Commission for Data Protection), if he/she considers that the processing of his/her personal data violates his/her rights and/or the Data Protection Legislation.
If the lawfulness of the processing of your Personal Data is based on your consent or legitimate interest, you may withdraw your consent or object to the processing at any time, without any consequences, but without this compromising the lawfulness of the processing carried out in the meantime. If consent is withdrawn or if you expressly object, Charming Villas will immediately cease processing your personal data for the purpose in question, unless it is necessary to process the data in order to comply with legal and/or contractual obligations.
8. Confidentiality and Security
10. How to Contact Charming Villas for Data Protection and Privacy Matters
The Data Subjects may exercise their rights by contacting Charming Villas through the following methods: i) Rua das Necessidades, 120, 9500-619 Ponta Delgada; ii) sending an e-mail to the mailbox firstname.lastname@example.org.